10 Best Hotel Asset Management Software Options in the Market

With guests expecting higher standards and seamless experiences, efficient asset management is a must-have.

The right hotel asset-tracking software can help you monitor assets, manage costs, and improve overall efficiency. This leads to better service, reduced expenses, and a smoother experience for everyone involved.

Ready to learn more?

Let’s dive into this in-depth guide on why hotel asset management is key for your business. We’ll also look at key features and benefits, along with the best software for hotel management.

Key Takeaways

• Hotel asset management software keeps you in control by tracking assets and providing real-time updates. That way, you’re always aware of operational statuses.
• Hotel managers can use such software as an analytics tool to make informed choices on asset utilization and maintenance. This helps to ensure resources are used wisely.
• Better hospitality asset management leads to substantial savings over time, helping you cut expenses without sacrificing service quality.
• Well-maintained assets directly improve service quality. This, in turn, boosts guest satisfaction and contributes to positive reviews.
• Modern hotel asset management systems grow with your business, eliminating the need for frequent upgrades as your hotel expands.

What is Hotel Asset Management Software (AMS)?

Hotel asset management software (AMS) is a specialized tool designed to help hotel owners like you manage both physical and intangible assets with ease. AMS enables you to track the lifecycle of every asset—from acquisition to retirement—so you can maximize the value of each resource.

Given that, on average, U.S. hotels generate 65% of their revenue from room bookings, 25% from food and beverage services, and 10% from other outlets, effective hospitality asset management is crucial for sustaining and growing profitability.

This is especially important for smaller hotels, where every revenue stream plays a vital role in overall success.

So, why is AMS so popular among hoteliers? It’s all about the functionality. This software offers powerful features, including asset tracking, reporting, analytics, and automated scheduling.

A hotel asset-tracking program helps ensure regulatory compliance, giving you peace of mind that your hotel meets industry standards. Plus, it acts as a centralized platform, enabling you to manage all asset-related data in one place for better visibility and control.

Key Features of Hotel Asset Management Software

Here are the four main features of hotel asset management software:

1. Track All Your Assets

One vital feature of hospitality asset tracking software is its ability to keep tabs on every asset from acquisition to usage. You can track each asset’s location, condition, and even usage history. This gives you a clear view of your resources and how they’re performing.

2. Automated Scheduling

Hotel asset management software acts as a built-in scheduling tool, making it easy to plan maintenance and other tasks. Automating these schedules helps reduce downtime, and according to Asset Infinity, hotels using AMS see up to a 35% decrease in service delays. This means smoother operations for you and your guests.

3. Detailed Reporting

As a robust reporting tool, hotel asset management allows you to review how each asset has performed throughout its lifecycle. You can analyze costs, calculate value, and make data-driven decisions that help you get the most out of your investments.

4. Integration with Other Systems

Most modern hospitality asset-tracking solutions integrate easily with other hotel management tools, so you can connect it seamlessly to your existing software. This integration enhances overall efficiency, allowing you to manage all aspects of your operations from a single platform.

These features make hotel asset management software a must-have for any hotelier looking to streamline operations, reduce costs, and improve the guest experience.

How Asset Management Software Benefits Hotels

Knowing the features is just the beginning. Here’s how this software can make a difference:

Efficiency in Operations

With automation features, hotel asset management software reduces human errors, saving you and your team valuable time. By streamlining routine tasks, you’ll be able to focus on delivering top-notch service to your guests rather than dealing with manual management hassles.

Cost Optimization

This software lets you closely monitor asset performance, helping you identify any missing, underused, or underperforming resources. By reallocating or better utilizing these assets, you can minimize waste and get more value out of your investments.

Safety Assurance

Hotel asset management software helps ensure that all resources meet necessary health and safety standards. It also reduces liability risks. By keeping your hotel up to code, you’re creating a safer environment for both guests and staff, which also helps you avoid unexpected compliance issues.

Better Guest Experiences

With reliable hotel asset tracking, you can keep your facilities in excellent condition and deliver a higher-quality experience for guests. In fact, data from Asset Infinity shows that hotels using AMS report up to a 45% reduction in guest complaints—proof of the software’s impact on satisfaction and service.

10 Best Hotel Asset Management Software Options in the Market

Investing in hotel asset management software is a big decision, especially for small hotel owners.

Now that you know what to look for in the right software, let’s dive into some of the best options out there. Below is a table of the ten best hotel asset management software systems.

Software Name	Price Range	Key Benefit	Used By	Free Trial
Matrix AMS	Pricing is not listed publicly	Comprehensive asset tracking	Large hotels	Yes
Kreyon 90-degree AMS	Pricing is not listed publicly	User-friendly interface	Small to medium-sized hotels	Yes
AsseTrack FAMS	Basic pricing starts at $0.25 per asset monthly	Web-based access	Budget-conscious hotels	No
eXert AMS	Pricing is not listed publicly	Robust reporting features	Large chains	Yes
Fusion Infotech AMS	Pricing is not listed publicly	Advanced analytics capabilities	Luxury hotels	Yes
Revnue	Pricing starts at $300 per month, depending on the features included	Advanced analytics with mobile access	All hotel sizes	Yes
Hotelogix	$7.99 Per Room Per Month	Comprehensive reporting tools	Small hotels	Yes
eZee Absolute	$30 - $70 per month	User-friendly interface	Budget hotels	Yes
Cloudbeds	$127 per month	Integrated PMS features	Large resorts	Yes
Maestro PMS	Pricing is not listed publicly	Full suite of hotel management tools	Luxury hotels	Yes

Choosing the Right Hotel Asset Management Software

Finding the right hotel asset management software can make a huge difference in your hotel’s efficiency and guest satisfaction. With so many options out there, it’s important to choose software that truly fits your hotel’s unique needs.

Here are some tips to help guide your decision:

Understand Your Hotel’s Needs

Before picking a software solution, take a close look at your hotel’s specific requirements. Every hotel is different, so consider the features that will bring the most benefit to your operations and help you manage your assets more effectively.

Think About Scalability

No matter the current size of your hotel, it’s essential to consider future growth. Look for hotel asset management software that can scale with your business as you expand or add more properties. Many modern AMS systems are scalable, but it’s always wise to double-check that the solution you choose can grow with you.

Look For Seamless Integration

Make sure the software integrates smoothly with your existing systems. The last thing you want is a system that doesn’t “play nice” with the other tools you rely on. Look for a solution that easily connects with your current hotel and revenue management software for a unified, streamlined experience.

Reliable Customer Support

Just like you’re dedicated to providing top-notch service to your guests, your software provider should be committed to supporting you. Choose a software provider with a strong reputation for customer service so you can get help when you need it.

Budget-Friendly Pricing

Find a solution with a pricing structure that meets your budget without compromising on essential features. The right software should balance affordability with the tools and support you need to run your hotel smoothly.

With these considerations in mind, you’ll be well on your way to selecting hotel asset management software that enhances your operations and supports your hotel’s growth.

Integration with Other Hotel Systems

Integrating hotel asset management software with your other hotel systems can take your operations—and guest experience—to the next level. You can gain a unified approach that enhances efficiency and makes personalized service a breeze by connecting your AMS with your:

• Property Management System (PMS)
• Customer Relationship Management (CRM)
• Central Reservation System
• Revenue Management Platform

Choosing HotelSmarters ensures seamless integration across platforms. Known for our exceptional customer support and reliability, we help you build a fully connected hotel ecosystem, making sure your AMS aligns perfectly with other smart systems.

With HotelSmarters, you’re creating a streamlined network that brings all of your hotel’s core systems together, from guest room management to smart hotel technologies.

This kind of integration goes beyond basic hotel asset tracking. With AMS analytics, you can get valuable insights into guest preferences and behaviors, allowing you to tailor experiences at a new level.

Imagine being able to adjust the room ambiance through smart room services or fine-tune in-room entertainment—all from your smart TVs. By harnessing such powerful integrations, you can create truly personalized, memorable stays that keep guests returning.

With HotelSmarters facilitating integration, you can do all of this and more while setting a higher standard for guest satisfaction and creating an environment where every detail feels thoughtfully designed. Contact us to learn more.

Conclusion

No matter the size of your hotel, managing your assets effectively is key to delivering great service and boosting your bottom line. With the right hotel asset management software, you can streamline operations, cut down on human error, and make those tedious tasks much easier to handle.

The result? More time to focus on creating a memorable experience for your guests!

FAQs

Can AMS help hotels with sustainability?

Absolutely! A key feature of hotel asset management software is its ability to support sustainability efforts. With AMS, you can track energy consumption and maintenance schedules, helping you identify areas to save energy and reduce waste. By monitoring these details, you can take practical steps toward a more sustainable operation.

How does AMS improve guest satisfaction?

Asset management for hotels ensures that all assets in your hotel are well-maintained and functional, directly enhancing your services. When facilities are in top shape, guests enjoy a better experience, leading to higher satisfaction and positive reviews.

How does AMS handle asset depreciation?

Most hospitality asset management platforms come with built-in depreciation tracking, allowing you to monitor each asset’s value over time. This feature helps with accurate financial reporting and aids in planning for future investments, making it easier to manage your budget effectively.

Can small hotels benefit from using AMS?

Definitely! Hotel asset-tracking software is beneficial for hotels of any size. For smaller hotels, it helps reduce operational costs, streamline maintenance, and enhance the guest experience.